Board meeting, September 14th, 2020

Board members present

  • Michael Schultheiss (schultmc) (President)
  • Stephen Frost (Snow-Man) (Vice-President)
  • Joe Conway (jconway)
  • Forrest Fleming (fsf)
  • Chris Lamb (lamby)
  • Héctor Orón Martínez (zumbi)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Martin Zobel-Helas (zobel) (Treasurer)
  • Tim Potter (tpot) (Secretary)
  • Luca Filipozzi (luca)

Registered guests present

  • Sascha Lucas (sasluc), Ganeti
  • Jonatas Nogueira (jesusalva), The Mana World

These are the minutes for the September 14th, 2020 SPI Board Meeting, held at 20:00 UTC in #spi on LOG.

President's Report

Continued thanks to SPI Vice President, Stephen Frost, for handling
contracting with SPI's current and potential contractors. Stephen
continues to do a fantastic job working with our contractors and legal

Merrill Lynch's business department has requested physical signatures
rather than the electronic signatures previously submitted. I'm
working with Stephen and Tim to finalize the paperwork.

Vice President's Report

We continue to make good progress with our IT contractor.  We have an
initial test site up of the members system and are working through
some issues with it. The goal is to have the members system up and
running on modern versions of Debian but this involves having to make
actual changes to the code which we hadn't anticipated. That work is
progressing as we test each component and discover what needs to be
changed to get it to work.  We will continue to move this project
forward in hopes of having the members system online soon.

The board alias no longer is set up to be moderated as that was
leading to some confusion and the moderation wasn't being handled in a
timely manner.

For the time being, the membership committee has stated that they are
waiting for the members system to come online again before handling
recent membership requests. Anyone who wishes to voice a concern
regarding this or membership activities in general is encouraged to
reach out to either the membership committee directly or to the board.

Independently, I am also working to support the Debian Project
Leader's requests regarding information about SPI and Debian's
relationships and to support their ongoing efforts.

Treasurer's report

Report presented by Michael Schultheiss on behalf of Martin Zobel-Helas.

The audit of SPI's 2019 financial statements was completed prior to
the July Annual General Meeting. The auditing firm is also contracted
to complete SPI's 990 (federal tax filing) and CHAR500 (New York state
filing). They have completed the filings and have sent them to SPI for
review before submission.  Martin Michlmayr and I will be reviewing
the filings shortly prior to their submission.

Michael has reached out to our business development manager at Chase
for assistance with the wire transfers we've had issues with. Michael
is continuing to reach out to various contacts at Chase to resolve the
outstanding wire issues.

The SPI treasury team is continuing to process requests and is striving for
more timely ticket handling. The backlog is being processed but if there are
any board members who would like to assist with treasury tasks, additional
help is always welcome.

Secretary's report

Tim Potter not present.

Vote on Minutes for meeting Monday, 13th July 2020

Minutes for this meeting are not yet available.

Vote on Minutes for meeting Monday, 10th August 2020

Minutes for this meeting are not yet available.

Items up for Discussion


Any other business

Sascha Lucas (sasluc) from the Ganeti project queried the progress towards moving domain names over to, SPI's DNS hosting provider. Sascha was promised a ping to Tim Potter to update the ticket.

As the SPI membership website is still being moved to a new hosting provider, membership requests are now being handled manually via email.

The board has typically had an in person meeting in NYC in October to go over treasury and board tasks. Due to logistical issues, this year's meeting will likely be held virtually. The board needs to start planning on when to hold the meeting.


The meeting was adjourned until Monday October 12th 2020 at 20:00 UTC in #spi on

Appendix A: Current Board Membership

Last electedNameRole
July 2018Michael SchultheissPresident
July 2018Stephen FrostVice President
July 2019Martin Zobel-HelasTreasurer
July 2020Timothy PotterSecretary
July 2020Joe Conway
July 2018Luca Filipozzi
July 2019Forrest Fleming
July 2019Chris Lamb
July 2019Héctor Orón Martínez