Board meeting, September 14th, 2020
Board members present
- Michael Schultheiss (schultmc) (President)
- Stephen Frost (Snow-Man) (Vice-President)
- Joe Conway (jconway)
- Forrest Fleming (fsf)
- Chris Lamb (lamby)
- Héctor Orón Martínez (zumbi)
Board members partially present
- None
Board members absent with regrets
- None
Board members absent
- Martin Zobel-Helas (zobel) (Treasurer)
- Tim Potter (tpot) (Secretary)
- Luca Filipozzi (luca)
Registered guests present
- Sascha Lucas (sasluc), Ganeti
- Jonatas Nogueira (jesusalva), The Mana World
These are the minutes for the September 14th, 2020 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Continued thanks to SPI Vice President, Stephen Frost, for handling contracting with SPI's current and potential contractors. Stephen continues to do a fantastic job working with our contractors and legal counsel. Merrill Lynch's business department has requested physical signatures rather than the electronic signatures previously submitted. I'm working with Stephen and Tim to finalize the paperwork.
Vice President's Report
We continue to make good progress with our IT contractor. We have an initial test site up of the members system and are working through some issues with it. The goal is to have the members system up and running on modern versions of Debian but this involves having to make actual changes to the code which we hadn't anticipated. That work is progressing as we test each component and discover what needs to be changed to get it to work. We will continue to move this project forward in hopes of having the members system online soon. The board alias no longer is set up to be moderated as that was leading to some confusion and the moderation wasn't being handled in a timely manner. For the time being, the membership committee has stated that they are waiting for the members system to come online again before handling recent membership requests. Anyone who wishes to voice a concern regarding this or membership activities in general is encouraged to reach out to either the membership committee directly or to the board. Independently, I am also working to support the Debian Project Leader's requests regarding information about SPI and Debian's relationships and to support their ongoing efforts.
Treasurer's report
Report presented by Michael Schultheiss on behalf of Martin Zobel-Helas.
The audit of SPI's 2019 financial statements was completed prior to the July Annual General Meeting. The auditing firm is also contracted to complete SPI's 990 (federal tax filing) and CHAR500 (New York state filing). They have completed the filings and have sent them to SPI for review before submission. Martin Michlmayr and I will be reviewing the filings shortly prior to their submission. Michael has reached out to our business development manager at Chase for assistance with the wire transfers we've had issues with. Michael is continuing to reach out to various contacts at Chase to resolve the outstanding wire issues. The SPI treasury team is continuing to process requests and is striving for more timely ticket handling. The backlog is being processed but if there are any board members who would like to assist with treasury tasks, additional help is always welcome.
Secretary's report
Tim Potter not present.
Vote on Minutes for meeting Monday, 13th July 2020
Minutes for this meeting are not yet available.
Vote on Minutes for meeting Monday, 10th August 2020
Minutes for this meeting are not yet available.
Items up for Discussion
None.
Any other business
Sascha Lucas (sasluc) from the Ganeti project queried the progress towards moving domain names over to gandi.net, SPI's DNS hosting provider. Sascha was promised a ping to Tim Potter to update the ticket.
As the SPI membership website is still being moved to a new hosting provider, membership requests are now being handled manually via email.
The board has typically had an in person meeting in NYC in October to go over treasury and board tasks. Due to logistical issues, this year's meeting will likely be held virtually. The board needs to start planning on when to hold the meeting.
Adjournment
The meeting was adjourned until Monday October 12th 2020 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2018 | Michael Schultheiss | President |
| July 2018 | Stephen Frost | Vice President |
| July 2019 | Martin Zobel-Helas | Treasurer |
| July 2020 | Timothy Potter | Secretary |
| July 2020 | Joe Conway | |
| July 2018 | Luca Filipozzi | |
| July 2019 | Forrest Fleming | |
| July 2019 | Chris Lamb | |
| July 2019 | Héctor Orón Martínez |