Board meeting, October 12th, 2020

Board members present

  • Michael Schultheiss (schultmc) (President)
  • Stephen Frost (Snow-Man) (Vice-President)
  • Tim Potter (tpot) (Secretary)
  • Joe Conway (jconway)
  • Forrest Fleming (fsf)
  • Chris Lamb (lamby)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Martin Zobel-Helas (zobel) (Treasurer)
  • Luca Filipozzi (luca)
  • Héctor Orón Martínez (zumbi)

Registered guests present

  • None

These are the minutes for the October 12th, 2020 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Continued thanks to SPI Vice President, Stephen Frost, for handling
contracting with SPI's current and potential contractors. Stephen
continues to do a fantastic job working with our contractors and legal
counsel.

Merrill Lynch's business department has requested physical signatures
rather than the electronic signatures previously submitted. I'm
working with Stephen and Tim to finalize the paperwork.

We have been unfortunately delayed on getting the member's site back
up due to vacation schedules of both my own and our IT contractors,
but it is still a priority for us and we continue to work to get it
back online.  Until then, there is an email address that can be used
to send questions regarding membership, and/or board@ can be
contacted.

Many thanks to our accounting contractor for reviewing the format
proposed by one of our member projects regarding how to get detailed
information.  I have his comments now and plan to share them with the
board and the member project shortly.

Treasurer's report

Report presented by Michael Schultheiss on behalf of Martin Zobel-Helas.

The audit of SPI's 2019 financial statements was completed prior to
the July Annual General Meeting. The auditing firm is also contracted
to complete SPI's 990 (federal tax filing) and CHAR500 (New York state
filing). They have completed the filings and have sent them to SPI for
review before submission.  Martin Michlmayr and I will be reviewing
the filings shortly prior to their submission.

Michael has reached out to our business development manager at Chase
for assistance with the wire transfers we've had issues with. Michael
is continuing to reach out to various contacts at Chase to resolve the
outstanding wire issues. At least one of the outstanding troublesome
wire transfers has been completed successfully according to the Chase
representative.

The SPI treasury team is continuing to process requests and is
striving for more timely ticket handling. The backlog is being
processed but if there are any board members who would like to assist
with treasury tasks, additional help is always welcome.

Secretary's report

My apologies for letting minutes get behind a few meetings however we
are up to date again.

Vote on Minutes for meeting Monday, 13th July 2020

Joe ConwayYes
Forrest FlemingYes
Stephen FrostYes
Chris LambYes
Tim PotterYes
Michael SchultheissAbstain

Vote passes with 5 yes, 0 no, 1 abstain.

Vote on Minutes for meeting Monday, 10th August 2020

Joe ConwayYes
Forrest FlemingYes
Stephen FrostYes
Chris LambYes
Tim PotterAbstain
Michael SchultheissYes

Vote passes with 5 yes, 0 no, 1 abstain.

Vote on Minutes for meeting Monday, 14th September 2020

Joe ConwayYes
Forrest FlemingYes
Stephen FrostYes
Chris LambYes
Tim PotterAbstain
Michael SchultheissYes

Vote passes with 5 yes, 0 no, 1 abstain.

Items up for Discussion

Vote on Resolution 2020-04-13.cl.0: ns-3 as an Associated Project

Joe ConwayYes
Forrest FlemingYes
Stephen FrostYes
Chris LambYes
Tim PotterYes
Michael SchultheissYes

Vote passes with 6 yes, 0 no, 0 abstain.

Any other business

Paul Lyude from the X.org project queried the status of the domain name transfer process as well as the status of being able to directly access and query ledger transactions related to the X.org project.

Adjournment

The meeting was adjourned until Monday November 9th 2020 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2018Michael SchultheissPresident
July 2018Stephen FrostVice President
July 2019Martin Zobel-HelasTreasurer
July 2020Timothy PotterSecretary
July 2020Joe Conway
July 2018Luca Filipozzi
July 2019Forrest Fleming
July 2019Chris Lamb
July 2019Héctor Orón Martínez