Board meeting, November 9th, 2020

Board members present

  • Michael Schultheiss (schultmc) (President)
  • Stephen Frost (Snow-Man) (Vice-President)
  • Tim Potter (tpot) (Secretary)
  • Joe Conway (jconway)
  • Forrest Fleming (fsf)
  • Chris Lamb (lamby)
  • Héctor Orón Martínez (zumbi)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Martin Zobel-Helas (zobel) (Treasurer)
  • Luca Filipozzi (luca)

Registered guests present

  • Jonatas Nogueira (jesusalva), The Mana World

These are the minutes for the November 9th, 2020 SPI Board Meeting, held at 20:00 UTC in #spi on LOG.

President's Report

Continued thanks to SPI Vice President, Stephen Frost, for handling
contracting with SPI's contractors. Stephen continues to do a
fantastic job working with our contractors and legal counsel.

Merrill Lynch's business department has requested physical signatures
rather than the electronic signatures previously submitted. I hope to
have the paperwork finalized early this week - it's mostly complete at
this time.

Frost is excited to report that our IT contractor is very close to
having the members site up and running again after migrating it from a
personal server. The RT server is scheduled for migration next.

Some questions around Ledger access to those projects asking for it
have been followed-up with additional questions but have not been
finalized at this time.

Treasurer's report

Report presented by Michael Schultheiss on behalf of Martin Zobel-Helas.

The audit of SPI's 2019 financial statements was completed prior to
the July Annual General Meeting. The auditing firm is also contracted
to complete SPI's 990 (federal tax filing) and CHAR500 (New York state
filing). They have completed the filings and have sent them to SPI for
review before submission.  Martin Michlmayr and I are reviewing the
filings and will submit them to the IRS.

The SPI treasury team is continuing to process requests and is
striving for more timely ticket handling. The backlog is being
processed but if there are any board members who would like to assist
with treasury tasks, additional help is always welcome.

Secretary's report

The website has been updated to remove Jenkins and add ns-3 as an
associated project. There are still a few tweaks to be done to the
ns-3 page but I have the information for that in hand.

Have made some good progress with towards transferring some
domain names across to Gandi. Hopefully the process will be
streamlined as more domains are moved across.

Vote on Minutes for meeting Monday, 12th October 2020

Joe ConwayYes
Forrest FlemingYes
Stephen FrostYes
Chris LambYes
Héctor Orón MartínezAbstain
Tim PotterYes
Michael SchultheissYes

Vote passes with 6 yes, 0 no, 1 abstain.

Items up for Discussion

No items were discussed.

Any other business

On-line face-to-face meeting

Support was expressed for a face-to-face meeting to be held online. Tim Potter volunteered to organise the event.


The meeting was adjourned until Monday December 14th 2020 at 20:00 UTC in #spi on

Appendix A: Current Board Membership

Last electedNameRole
July 2018Michael SchultheissPresident
July 2018Stephen FrostVice President
July 2019Martin Zobel-HelasTreasurer
July 2020Timothy PotterSecretary
July 2020Joe Conway
July 2018Luca Filipozzi
July 2019Forrest Fleming
July 2019Chris Lamb
July 2019Héctor Orón Martínez