Board meeting, February 8th, 2021
Board members present
- Michael Schultheiss (schultmc) (President)
- Stephen Frost (Snow-Man) (Vice-President)
- Tim Potter (tpot) (Secretary)
- Joe Conway (jconway)
- Forrest Fleming (fsf)
- Chris Lamb (lamby)
Board members partially present
- None
Board members absent with regrets
- None
Board members absent
- Martin Zobel-Helas (zobel) (Treasurer)
- Luca Filipozzi (luca)
- Héctor Orón Martínez (zumbi)
Registered guests present
- Paul Lyude (Lyude)
- Jonatas Nogueira (jesusalva), The Mana World
These are the minutes for the February 8th, 2021 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Continued thanks to SPI Vice President, Stephen Frost, for handling contracting with SPI's contractors. Stephen continues to do a fantastic job working with our contractors and legal counsel. Luca Filipozzi has submitted his resignation from the SPI board. I'd like to publicly thank Luca for his many years of service to SPI. I've worked with our pro bono counsel to finalize the transfer of Jenkins trademarks to the Linux Foundation Charity per Jenkins' request. I worked with Tim Potter to update SPI's Apple Developer account for 0AD. As I understand it, the needed tax form (W-9) has been submitted.
Stephen Frost presented a vice-president's report:
Continued to work with our IT contractor to move forward the efforts to modernize SPI's infrastructure. It may make sense to consider moving to GSuite for SPI to segregate personal emails, et al, from SPI related in the event that there is any litigation which would involve discovery. Arranged a meeting between counsel and a project to discuss GDPR related policies such as privacy and data sharing policies. We are hoping to come up with template that could be used by any SPI project. Anyone interested in assisting with SPI's IT efforts would be welcome to chat with me. We could use another IT contractor or volunteer.
Treasurer's report
Report presented by Michael Schultheiss on behalf of Martin Zobel-Helas.
The SPI treasury team is continuing to process requests and is striving for more timely ticket handling. The backlog is being processed but if there are any board members who would like to assist with treasury tasks, additional help is always welcome. The CPA/Auditing firm SPI has utilized for the past two years reached out to schedule an initial call for starting the audit of SPI's 2021 financial statements. Martin Michlmayr and I have a meeting with them scheduled in mid-May 2021.
Secretary's report
Thanks everyone for filling out the availability poll for the vF2F meeting. I will schedule something towards the end of March as that appears to be the best time for everyone.
Vote On Minutes For Previous Meetings
Vote on Minutes for meeting Monday, 11th November 2020
| Joe Conway | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Chris Lamb | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 6 yes, 0 no, and 0 abstain.
Vote on Minutes for meeting Monday, 14th December 2020
| Joe Conway | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Chris Lamb | Abstain |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 5 yes, 0 no, and 1 abstain.
Vote on Minutes for meeting Monday, 11th January 2021
| Joe Conway | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Chris Lamb | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 6 yes, 0 no, and 0 abstain.
Items up for Discussion
No items on agenda.
Any other business
There was a short discussion on access to ledger information for the X.org project.
Adjournment
The meeting was adjourned until Monday March 8th 2021 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2018 | Michael Schultheiss | President |
| July 2018 | Stephen Frost | Vice President |
| July 2019 | Martin Zobel-Helas | Treasurer |
| July 2020 | Timothy Potter | Secretary |
| July 2020 | Joe Conway | |
| July 2018 | Luca Filipozzi | |
| July 2019 | Forrest Fleming | |
| July 2019 | Chris Lamb | |
| July 2019 | Héctor Orón Martínez |