Board meeting, June 22nd, 2021
Board members present
- Michael Schultheiss (schultmc) (President)
- Stephen Frost (Snow-Man) (Vice-President)
- Tim Potter (tpot) (Secretary)
- Joe Conway (jconway)
- Forrest Fleming (fsf)
- Milan Kupcevic (milan)
- Chris Lamb (lamby)
Board members partially present
- None
Board members absent with regrets
- None
Board members absent
- Martin Zobel-Helas (zobel) (Treasurer)
- Héctor Orón Martínez (zumbi)
Registered guests present
- None
These are the minutes for the June 22nd, 2021 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Continued thanks to SPI Vice President, Stephen Frost, for handling contracting with SPI's contractors. Stephen continues to do a fantastic job working with our contractors and legal counsel. The SPI board met three times over the week following the May IRC board meeting via video conference in lieu of its standard annual in person meeting. Good progress on outstanding tasks was made during the meetings.
Stephen Frost presented a Vice-President's Report:
We've made good progress on the RT migration- a test system has been stood up through our agreement with Best Practical and the board and users are actively testing the system to make sure that everything looks good. We anticipate being able to migrate over to it in a couple of weeks. This should significantly reduce the issues which folks have had with the system in the past and ensure it is properly maintained moving forward. We are also in the final stages of getting a new IT contractor set up to work with the other systems we currently run. We've been able to get good guidance from counsel regarding issues such as GDPR- some of that has already been fed back to our contractors who are working to provide information to our projects regarding donations. We hope to be able to un-block some of those requests in relatively short order to allow our projects the insight that they've been after. We are also going to continue to work with counsel to form a good answer to GDPR requirements. We will be sharing that with projects once SPI itself has addressed the big items.
Treasurer's report
Report presented by Michael Schultheiss on behalf of Martin Zobel-Helas.
The SPI treasury team is continuing to process requests and is striving for more timely ticket handling. The backlog is being processed but if there are any board members who would like to assist with treasury tasks, additional help is always welcome.
Secretary's report
I'm catching up on various tasks, updating the website etc. I believe there are a few outstanding resolutions to be added. I will be sending out an invitation for people to apply for two board positions as schultmc and Snow-Man's terms are expiring in July.
Vote On Minutes For Previous Meetings
Voting was not performed for inquorate meetings on 4/12 2021 and 6/14 2021 since no business was discussed.
Vote on minutes for meeting Monday April 26th 2021
| Joe Conway | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Milan Kupcevic | Abstain |
| Chris Lamb | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 6 yes, 0 no and 1 abstain.
Vote on minutes for meeting Monday May 10th 2021
| Joe Conway | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Milan Kupcevic | Yes |
| Chris Lamb | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 7 yes, 0 no.
Items up for discussion
Vote on accepting GeekBeacon as an SPI associated project
| Joe Conway | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Milan Kupcevic | Yes |
| Chris Lamb | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 7 yes, 0 no.
Vote on removing OpenWrt as an associated project
OpenWrt has joined the Software Freedom Conservancy.
| Joe Conway | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Milan Kupcevic | Yes |
| Chris Lamb | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 7 yes, 0 no.
Vote on removing Performance Co-Pilot as an associated project
PCP has joined OpenCollective.
| Joe Conway | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Milan Kupcevic | Yes |
| Chris Lamb | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 7 yes, 0 no.
Vote on adding Adélie Linux as an associated project
| Joe Conway | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Milan Kupcevic | Yes |
| Chris Lamb | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 7 yes, 0 no.
OpenWrt Trademark Counsel
It was agreed over email that we would waive any conflict in having the same counsel to handle trademark reassignment for OpenWrt moving to the Software Freedom Conservancy.
SPI Legal Counsel
Discussion deferred to a later date.
Directors and Officers Insurance
Our insurance broker contacted us regarding our policy up for renewal in August. They informed us that due to industry changes, there will likely be a double digit increase in the premium cost. Just letting the board know - we should definitely continue to have D&O insurance.
Any other business
There was no other business.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2018 | Michael Schultheiss | President |
| July 2018 | Stephen Frost | Vice President |
| July 2019 | Martin Zobel-Helas | Treasurer |
| July 2020 | Timothy Potter | Secretary |
| July 2020 | Joe Conway | |
| July 2019 | Forrest Fleming | |
| April 2021 | Milan Kupcevic (interim) | |
| July 2019 | Chris Lamb | |
| July 2019 | Héctor Orón Martínez |