Board meeting, July 12th, 2021
Board members present
- Michael Schultheiss (schultmc) (President)
- Stephen Frost (Snow-Man) (Vice-President)
- Tim Potter (tpot) (Secretary)
- Forrest Fleming (fsf)
- Milan Kupcevic (milan)
- Chris Lamb (lamby)
Board members partially present
- None
Board members absent with regrets
- Joe Conway (jconway)
Board members absent
- Martin Zobel-Helas (zobel) (Treasurer)
- Héctor Orón Martínez (zumbi)
Registered guests present
- Jonatas L. Nogueira (jesusalva), The Mana World
- Katie McMillan (mappx)
- Célestin Matte (Perdu), contractor
These are the minutes for the July 12th, 2021 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
The July meeting of SPI is its Annual General Meeting. Thank you to Martin Michlmayr for compiling our Annual Report. Martin has been Working with our auditor to get our 2020 financial statements audited. He is also working with the auditing firm on filing our New York State and Federal annual filings. We have received a 6 month extension for the time to file and are confident the filings will be completed by the November 15, 2021 deadline. Continued thanks to SPI Vice President, Stephen Frost, for handling contracting with SPI's contractors. Stephen continues to do a fantastic job working with our contractors and legal counsel.
Stephen Frost presented a Vice-President's Report:
Just a few notes: RT has been migrated and upgraded. Any issues, please let me know. The new system is running a much more modern version of RT, should be properly doing DKIM/SPF, has a maintained Let's Encrypt certificate, has backups, and running on an updated and maintained OS. We also have a new IT contractor who is working with us. git.spi-inc.org is planned to be migrated to GitLab and will be decommissioned. We are still reviewing what to do regarding spi-inc.org email addresses and mailing lists. Anyone using spi-inc.org addresses (other than the board / contractors), please reach out to me / the board to discuss. Ultimately, we'd like to get to a point where we are running very few of our own services. To this end, we are also working on migrating DNS away from our own servers and instead using Gandi's services. We will try to proactively reach out to projects impacted by any of these changes.
Treasurer's report
Report presented by Michael Schultheiss on behalf of Martin Zobel-Helas.
The SPI treasury team is continuing to process requests and is striving for more timely ticket handling. The backlog is being processed but if there are any board members who would like to assist with treasury tasks, additional help is always welcome.
Secretary's report
The website is up to date with minutes and resolutions etc, mostly thanks to tbm. There are some onboarding processes started and to be started for a few new projects as well.
Vote On Minutes For Previous Meetings
Vote on minutes for meeting Tuesday June 22nd 2021
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Milan Kupcevic | Yes |
| Chris Lamb | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
Vote passes with 6 yes, 0 no and 0 abstain.
Items up for discussion
Directors for 2021-2024 term
There were three nominations for three open positions:
- Michael Schultheiss
- Stephen Frost
- Milan Kupcevic
According to the bylaws no election is required. Michael, Stephen and Milan all accepted the positions.
Presentation of the Annual Report
To the membership, board and friends of Software in the Public Interest, Inc: As mandated by Article 8 of the SPI Bylaws, I respectfully submit this annual report on the activities of Software in the Public Interest, Inc. and extend my thanks to all of those who contributed to the mission of SPI in the past year.
https://www.spi-inc.org/corporate/annual-reports/2020.pdf
Any other business
There was no other business.
Adjournment
The meeting was adjourned until Monday August 9th 2021 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2021 | Michael Schultheiss | President |
| July 2021 | Stephen Frost | Vice President |
| July 2019 | Martin Zobel-Helas | Treasurer |
| July 2020 | Timothy Potter | Secretary |
| July 2020 | Joe Conway | |
| July 2019 | Forrest Fleming | |
| July 2021 | Milan Kupcevic | |
| July 2019 | Chris Lamb | |
| July 2019 | Héctor Orón Martínez |