Board meeting, August 8th, 2022

Board members present

  • Michael Schultheiss (schultmc) (President)
  • Stephen Frost (Snow-Man) (Vice-President)
  • Héctor Orón Martínez (zumbi) (Treasurer)
  • Joe Conway (jconway)
  • Forrest Fleming (fsf)
  • Milan Kupcevic (milan)
  • Jonatas L. Nogueira (jesusalva)
  • Jeremy Stanley (fungi)
  • Zach van Rijn (zv)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • None

Registered guests present

  • Célestin Matte (Perdu), contractor

President's Report

Martin, Héctor and I have been working with our auditor to get our 2021
financial statements audited. We are also working with the auditing firm
on filing our New York State and Federal annual filings. We have received
a 6 month extension for the time to file and are confident the filings will
be completed by the November 15, 2022 deadline.

Continued thanks to SPI Vice President, Stephen Frost, for handling contracting
with SPI's contractors. Stephen continues to do a fantastic job working with our
contractors and legal counsel.

Treasurer's report

I have received a proposal for reimbursement system redesign done by volunteer,
I need to forward to board for further discussion.

Secretary's report

  • None

Vote On Minutes For Previous Meetings

Minutes for previous meeting were not available.

Items up for discussion

Officer elections

Michael Schultheiss, Stephen Frost, and Héctor Orón Martínez expressed interest in continuing their respective positions as President, Vice-President, and Treasurer. Tim Potter has resigned from the Board.

There were no other candidates for the seats of President, Vice-President, or Treasurer. Voting to close nominations commenced:

Joe ConwayYes
Forrest FlemingYes
Stephen FrostYes
Milan KupcevicYes
Héctor Orón MartínezYes
Jonatas L. NogueiraYes
Michael SchultheissYes
Jeremy StanleyYes
Zach van RijnYes

Vote passed with 9 yes, 0 no and 0 abstain. Michael Schultheiss is elected President, Stephen Frost is elected Vice-President, and Héctor Orón Martínez is elected Treasurer.

Both Forrest Fleming and Zach van Rijn expressed interest in the Secretary position. Vote commenced:

Joe Conwayfsf
Forrest Flemingfsf
Stephen Frostfsf
Milan Kupcevicfsf
Héctor Orón MartínezAbstain
Jonatas L. NogueiraAbstain
Michael Schultheissfsf
Jeremy Stanleyfsf
Zach van Rijnzv

Vote concluded with 1 zv, 6 fsf and 2 abstain. Forrest Fleming is elected secretary.

Zach van Rijn will assist with Secretary duties; Jonatas L. Nogueira will assist with Treasurer duties.

Vote on application for Battle for Wesnoth as an associated project

Resolution 2022-08-08.tmp.1: Battle for Wesnoth as an Associated Project

Joe ConwayYes
Stephen FrostYes
Forrest FlemingYes
Milan KupcevicYes
Héctor Orón MartínezYes
Jonatas L. NogueiraYes
Michael SchultheissYes
Jeremy StanleyYes
Zach van RijnYes

Vote passed with 9 yes, 0 no and 0 abstain.

Any other business

None

Adjournment

The meeting was adjourned until Monday September 12th 2022 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2021Michael SchultheissPresident
July 2021Stephen FrostVice President
July 2022Héctor Orón MartínezTreasurer
July 2022Forrest FlemingSecretary
July 2020Joe Conway
July 2021Milan Kupcevic
July 2022Jonatas L. Nogueira
July 2022Jeremy Stanley
July 2022Zach van Rijn