Board meeting, January 9th, 2023

Board members present

  • Michael Schultheiss (schultmc) (President)
  • Forrest Fleming (fsf) (Secretary)
  • Joe Conway (jconway)
  • Jonatas L. Nogueira (jesusalva)
  • Jeremy Stanley (fungi)

Board members partially present

  • Stephen Frost (Snow-Man) (Vice-President)

Board members absent with regrets

  • Milan Kupcevic (milan)

Board members absent

  • Zach van Rijn (zv)
  • Héctor Orón Martínez (zumbi) (Treasurer)

Registered guests present

  • None

These are the minutes for the January 9th, 2023 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

After months of hassle, I was able to get the verification for Debian's EV SSL
certificate completed. I've added an agenda item discussing our
telecommunications infrastructure so we can hopefully alleviate the issues in
the future.

Continued thanks to SPI Vice President, Stephen Frost, for handling contracting
with SPI's contractors. Stephen continues to do a fantastic job working with
our contractors and legal counsel.

Vice-president's report:

Provided by Perdu, after meeting (not reflected in logs):

Since Snow-Man wasn't able to mention IT-related stuff, I wanted to add
something, as I think nobody saw my RT ticket: I switched off the chic server
(chic.spi-inc.org and chic2.spi-inc.org), which is supposedly a defunct server
with no service running. If someone sees a missing service, please shout as I
will completely remove this server at end of the month so that RapidSwitch
stops.

Treasurer's report

The SPI treasury team is continuing to process requests and is striving for
more timely ticket handling. The backlog is being processed but if there are
any board members who would like to assist with treasury tasks, additional
help is always welcome.

We are working on collecting all data to close last year's books and providing
the relevant reports.

Secretary's report

The process of getting appropriate Apple App Store permissions for Battle for
Wesnoth is ongoing. Happy new year! Please be on the lookout for new conflict
of interest forms. Thanks to jesusalva for the reminder on that!

Vote On Minutes For Previous Meetings

Vote on minutes for meeting Monday December 12th 2022

Joe ConwayYes
Forrest FlemingYes
Stephen Frost\*
Jonatas L. NogueiraYes
Michael SchultheissYes
Jeremy StanleyYes

*: Snow-Man was not able to vote at the time-of-vote.

Vote passed with 5 yes, 0 abstain, 0 no.

Items up for discussion

  • None

Other business

Fabrik application

Fabrik has withdrawn their application

Telecommunications infrastructure

Debian required a new extended validation (EV) certificate. The process of procuring this was quite difficult due to address changes, a phone number's having been decommissioned, and so on. To prevent similar issues in the future, SPI will investigate a paid VOIP provider

Individual board members have had good success with https://voip.ms; board members are generally in agreement that a paid provider with service level agreements (SLAs), etc. is the appropriate path forward.

Financial audit

tbm will get a quote from our firm for an audit of the SPI books. All board members are in general, informal agreement. No formal vote was needed, and as such none was taken.

Adjournment

The meeting was adjourned until Monday February 13th, 2023 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2021Michael SchultheissPresident
July 2021Stephen FrostVice President
July 2022Héctor Orón MartínezTreasurer
July 2022Forrest FlemingSecretary
July 2020Joe Conway
July 2021Milan Kupcevic
July 2022Jonatas L. Nogueira
July 2022Jeremy Stanley
July 2022Zach van Rijn