Board meeting, May 12th, 2025
Board members present
- Milan Kupcevic (milan)
- Forrest Fleming (fsf)
- Héctor Orón Martínez (zumbi) (Treasurer)
- Jonatas Luis Nogueira (jesusalva) (Vice-President)
- Katie McMillan (mappx)
- Michael Schultheiss (schultmc) (President)
- Jeremy Stanley (fungi)
Board members partially present
- None
Board members absent with regrets
- Joe Conway (jconway)
- Zach van Rijn (zv) (Secretary)
Board members absent
- None
Registered guests present
- Célestin Matte (Perdu), contractor
- Kassia Nogueira (kassia), contractor
- David Mulder (dmulder)
These are the minutes for the May 12th, 2025 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's report
We have received a quote for the 2024 audit and will be moving forward with the audit. I've worked with our broker and have transferred funds from our brokerage account to our other accounts to help with Treasury team processing of requests.
Vice President's report
FFMpeg x STF contract is finally over. Kassia has already sent the Final Invoice to Sovereign Tech Fund, and we're now waiting for FFmpeg to complete the Final Report. We have signed an engagement letter with Karl Mill law center. A meeting with Aaron Williamson in scheduled to happen earlier but was delayed due to agenda conflicts. Célestin and the Treasury Team are working on finishing the requisites for the new Reimbursement System. Célestin is also taking an inventory of all services in SPI's name. If any associated project has a service registered in SPI's name, please reply to his e-mail. Kassia has finished an early draft of SPI's Privacy Policy, which was relayed to Martin and Célestin. It shouldn't require a vote* but it'll be sent to Board's appraisal before publishing.
Treasurer's report
Payment queue is empty, but there are many payments pending for review, treasurer team will process them in the upcoming weeks. If you have any urgency, please reach out. Thanks very much for the continuous work of the treasurer team, including president, vice-president and contractors.
Secretary's report
- None
Vote On Minutes For Previous Meetings
Vote on minutes for meeting Monday April 14 2025
No vote was held as provisional minutes were not yet published.
Items up for discussion
Vote for Resolution 2025-05-12.js.1: Himmelblau Foundation as an Associated Project
| Michael Schultheiss | Yes |
| Forrest Fleming | Yes |
| Jeremy Stanley | Yes |
| Jonatas Luis Nogueira | Yes |
| Milan Kupcevic | Yes |
| Katie McMillan | Yes |
| Héctor Orón Martínez | Abstain |
Vote passed with 6 yes, 1 abstain, 0 no.
Remaining Jenkins balance
- The remaining Jenkins project balance was discussed, as the project representatives wanted it donated to OSUOSL. It was determined that this should be fine as both SPI and OSUOSL are USA 501(c)(3) charitable organizations and OSUOSL provides services relied on by the Jenkins project.
Vote to renew contract for Kassia Nogueira until the end of 2025
- The board discussed adjusting the terms of Kassia's contract, and she indicated a willingness to renew the contract under those conditions.
| Jonatas Luis Nogueira | Abstain |
| Jeremy Stanley | Yes |
| Forrest Fleming | Yes |
| Héctor Orón Martínez | Yes |
| Katie McMillan | Yes |
| Milan Kupcevic | Yes |
| Michael Schultheiss | Yes |
Vote passed with 6 yes, 1 abstain, 0 no.
Other business
- The board discussed publication of the services inventory, to include which organizations are donating those services to SPI, for which there was consensus so long as it was made clear this is not an endorsement of those services nor organizations.
- A quick summary was provided covering concerns raised by the Advisory Board for The Document Foundation about transactions made by their project's own Board of Directors, but which do not directly affect SPI.
Adjournment
The meeting was adjourned until Monday June 9th, 2025 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2024 | Michael Schultheiss | President |
| July 2022 | Jonatas Luis Nogueira | Vice President |
| July 2022 | Héctor Orón Martínez | Treasurer |
| July 2022 | Zach van Rijn | Secretary |
| July 2023 | Joe Conway | |
| July 2022 | Forrest Fleming | |
| July 2024 | Milan Kupcevic | |
| July 2024 | Katie McMillan | |
| July 2022 | Jeremy Stanley |