Board meeting, October 13th, 2025

Board members present

  • Jeremy Stanley (fungi) (Secretary)
  • Michael Schultheiss (schultmc) (President)
  • Milan Kupcevic (milan)
  • Borden Rhodes (borden)
  • Katie McMillan (mappx)
  • Jonatas L Nogueira (jesusalva) (Vice-President)

Board members partially present

  • Forrest Fleming (fsf)

Board members absent with regrets

  • Joe Conway (jconway)

Board members absent

  • Héctor Orón Martínez (zumbi) (Treasurer)

Registered guests present

  • Célestin Matte (Perdu), contractor
  • Paul Freeman (Sophist-UK), contributing member

These are the minutes for the October 13th, 2025 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's report

Martin, Héctor and I have been working with our auditor to get our 2024
financial statements audited. We are also working with the auditing firm
on filing our New York State and Federal annual filings. We have received
a 6 month extension for the time to file and are confident the filings will
be completed by the November 15, 2025 deadline.

Vice President's report

l be taking vacations on the second half of October. I will send systemd the
countersigned contracts before I leave for vacations; if there's anything else
urgent please make sure to bump it, or delegate to another officer or director
during my planned absence. Michael and Hector/Jeremy are taking care of talking
with Aaron on procedure/about project A and B, respectively.

Secretary's report

Another gentle reminder to directors to complete your 2025 conflict of interest
forms and send them to the secretary address, please. In reviewing that inbox I
found only forms for Jonatas, Borden and myself, so am still missing them for
the other two thirds of you.

I've finally caught up on the prior backlog for publication of provisional
board meeting minutes, though the April President's Report remains truncated
and the September Treasurer's Report is still pending. Please get those to me
when you can and I'll gladly insert them.

Vote on Minutes for Previous Meetings

Vote on Meeting minutes for Monday 11 August 2025

Michael SchultheissYes
Jonatas L NogueiraYes
Milan KupcevicYes
Forrest FlemingYes
Borden RhodesYes
Katie McMillanYes
Jeremy StanleyYes

Vote passed with 7 yes, 0 abstain, 0 no, 0 absent.

Vote on Meeting minutes for Monday 8 September 2025

Forrest FlemingAbstain
Borden RhodesYes
Jonatas L NogueiraYes
Michael SchultheissYes
Katie McMillanYes
Milan KupcevicYes
Jeremy StanleyYes

Vote passed with 6 yes, 1 abstain, 0 no, 0 absent.

Items up for discussion

Vote on Notify GNUstep, MinGW, YafaRay of intent to disassociate

Borden RhodesYes
Michael SchultheissYes
Milan KupcevicYes
Jeremy StanleyYes
Katie McMillanYes
Jonatas L NogueiraAbstain
Forrest FlemingAbsent

Vote passed with 5 yes, 1 abstain, 0 no, 1 absent.

Vote on Accept proposal for process mapping/documentation contract

Borden RhodesYes
Jeremy StanleyYes
Milan KupcevicYes
Michael SchultheissYes
Katie McMillanAbstain
Jonatas L NogueiraYes
Forrest FlemingAbsent

Vote passed with 5 yes, 1 abstain, 0 no, 1 absent.

Vote on Resolution 2025-10-13.jln.1: Payments Clerk

Jeremy StanleyYes
Borden RhodesYes
Milan KupcevicYes
Michael SchultheissYes
Jonatas L NogueiraYes
Katie McMillanYes
Forrest FlemingAbsent

Vote passed with 6 yes, 0 abstain, 0 no, 1 absent.

Other business

  • The new reimbursements system is ready for President/Treasurer testing again
  • We have a backlog of pending association requests and may need to consider gently rejecting them due to lack of board members willing to sponsor their applications

Adjournment

The meeting was adjourned until Monday November 10th, 2025 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2024Michael SchultheissPresident
July 2025Jonatas L NogueiraVice President
July 2025Héctor Orón MartínezTreasurer
July 2025Jeremy StanleySecretary
July 2023Joe Conway
July 2025Forrest Fleming
July 2024Milan Kupcevic
July 2024Katie McMillan
July 2025Borden Rhodes