Board meeting, November 10th, 2025
Board members present
- Jeremy Stanley (fungi) (Secretary)
- Michael Schultheiss (schultmc) (President)
- Joe Conway (jconway)
- Jonatas L Nogueira (jesusalva) (Vice-President)
- Katie McMillan (mappx)
- Milan Kupcevic (milan)
Board members partially present
- Borden Rhodes (borden)
Board members absent with regrets
- Héctor Orón Martínez (zumbi) (Treasurer)
Board members absent
- Forrest Fleming (fsf)
Registered guests present
- Célestin Matte (Perdu), contractor
These are the minutes for the November 10th, 2025 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's report
Martin, Héctor and I have been working with our auditor to get our 2024 financial statements audited. We are also working with the auditing firm on filing our New York State and Federal annual filings. We have received a 6 month extension for the time to file and are confident the filings will be completed by the November 15, 2025 deadline.
Treasurer's report
The treasury team is continuing to process reimbursements and payments. If there is an urgent need (i.e. other than NET 30) please let treasurer@rt.spi-inc.org know
Secretary's report
Another gentle reminder to directors to complete your 2025 conflict of interest forms and send them to the secretary address, please. In reviewing the inbox I found only forms for Jonatas, Borden, Michael and myself, so am still missing them for the remainder of you.
Vote on Minutes for Previous Meetings
Vote on Meeting minutes for Monday 13 October 2025
| Jeremy Stanley | Yes |
| Milan Kupcevic | Yes |
| Katie McMillan | Yes |
| Michael Schultheiss | Yes |
| Joe Conway | Abstain |
| Jonatas L Nogueira | Yes |
Vote passed with 5 yes, 1 abstain, 0 no, 0 absent.
Items up for discussion
Annual contractor renewal reminder for 2026
As usual, SPI will be renewing contracts for its current contractors with rates adjusted based on inflation and related factors. If anyone has concerns, this is the time to raise them before the new year is upon us.
Indemnity for Debian package reviewers (DFSG Team)
The Debian project leadership inquired about legal protections for community volunteers tasked with reviewing license terms and related concerns for software included in their distribution. Jeremy agreed to engage counsel in order to gauge these risks and recommend mitigations.
Other business
- Discussion on hiring for resolution 2025-10-13.jln.1 "Payments Clerk" indicated that we should have some repeatable lightweight process to publish job openings before selecting a suitable contractor. Jonatas agreed to draft a resolution for the next meeting with a proposal for such process.
Adjournment
The meeting was adjourned until Monday December 8th, 2025 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2024 | Michael Schultheiss | President |
| July 2025 | Jonatas L Nogueira | Vice President |
| July 2025 | Héctor Orón Martínez | Treasurer |
| July 2025 | Jeremy Stanley | Secretary |
| July 2023 | Joe Conway | |
| July 2025 | Forrest Fleming | |
| July 2024 | Milan Kupcevic | |
| July 2024 | Katie McMillan | |
| July 2025 | Borden Rhodes |