Board meeting, December 8th, 2025
Board members present
- Milan Kupcevic (milan)
- Jeremy Stanley (fungi) (Secretary)
- Katie McMillan (mappx)
- Michael Schultheiss (schultmc) (President)
- Borden Rhodes (borden)
- Jonatas L Nogueira (jesusalva) (Vice-President)
Board members partially present
- Joe Conway (jconway)
- Forrest Fleming (fsf)
Board members absent with regrets
- none
Board members absent
- Héctor Orón Martínez (zumbi) (Treasurer)
Registered guests present
- Célestin Matte (Perdu), contractor
These are the minutes for the December 8th, 2025 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's report
Martin, Héctor and I worked with our auditor to get our 2024 financial statements audited. We are also worked with the auditing firm on filing our New York State and Federal annual filings. We received a 6 month extension for the time to file and the filings were completed by the November 15, 2025 deadline. The audit report and filings will be published on the Treasurer page on our website shortly.
Treasurer's report
The treasury team is continuing to process reimbursements and payments. If there is an urgent need (i.e. other than NET 30) please let treasurer@rt.spi-inc.org know
Secretary's report
This is a final reminder to directors to complete your 2025 conflict of interest forms and send them to the secretary address before the end of the year, please. In reviewing the secretary inbox I see that we're still missing them for fsf, jconway, milan, and zumbi (I'm also working with mappx to redo hers with the expected Conflict Disclosure Form).
Vote on Minutes for Previous Meetings
Vote on Meeting minutes for Monday 10 November 2025
Board meeting, November 10th, 2025
| Jeremy Stanley | Yes |
| Milan Kupcevic | Yes |
| Michael Schultheiss | Yes |
| Joe Conway | Yes |
| Katie McMillan | Yes |
| Borden Rhodes | Yes |
| Jonatas L Nogueira | Yes |
| Forrest Fleming | Abstain |
Vote passed with 7 yes, 1 abstain, 0 no, 0 absent.
Items up for discussion
Vote on Resolution 2025-12-08.jln.1: SPI Policies Framework
Resolution 2025-12-08.jln.1: SPI Policies Framework
| Jeremy Stanley | Yes |
| Milan Kupcevic | Yes |
| Michael Schultheiss | Yes |
| Katie McMillan | Yes |
| Forrest Fleming | Yes |
| Borden Rhodes | Yes |
| Jonatas L Nogueira | Yes |
| Joe Conway | Yes |
Vote passed with 8 yes, 0 abstain, 0 no, 0 absent.
SPI Privacy Policy
The discussion was tabled to a future meeting in order to give directors more time to review the latest draft.
Vote on SPI Independent Contractor Hiring Policy
SPI Independent Contractor Hiring Policy
| Michael Schultheiss | Yes |
| Jeremy Stanley | Yes |
| Borden Rhodes | Yes |
| Jonatas L Nogueira | Yes |
| Milan Kupcevic | Yes |
| Katie McMillan | Yes |
| Joe Conway | Yes |
Vote passed with 7 yes, 0 abstain, 0 no, 1 absent.
Vote on SPI Membership Policy
| Jeremy Stanley | Yes |
| Milan Kupcevic | Yes |
| Michael Schultheiss | Yes |
| Katie McMillan | Yes |
| Borden Rhodes | Yes |
| Jonatas L Nogueira | Yes |
Vote passed with 6 yes, 0 abstain, 0 no, 2 absent.
Vote on SPI Reimbursement Policy
| Borden Rhodes | Yes |
| Jeremy Stanley | Yes |
| Michael Schultheiss | Yes |
| Katie McMillan | Yes |
| Milan Kupcevic | Yes |
| Jonatas L Nogueira | Yes |
Vote passed with 6 yes, 0 abstain, 0 no, 2 absent.
Other business
- none
Adjournment
The meeting was adjourned until Monday January 12th, 2026 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2024 | Michael Schultheiss | President |
| July 2025 | Jonatas L Nogueira | Vice President |
| July 2025 | Héctor Orón Martínez | Treasurer |
| July 2025 | Jeremy Stanley | Secretary |
| July 2023 | Joe Conway | |
| July 2025 | Forrest Fleming | |
| July 2024 | Milan Kupcevic | |
| July 2024 | Katie McMillan | |
| July 2025 | Borden Rhodes |