Annual general meeting, July 13th, 2026

Board members present

• Jeremy Stanley (fungi) (Secretary)
• Joe Conway (jconway)
• Katie McMillan (mappx)
• Michael Schultheiss (schultmc) (President)
• Héctor Orón Martínez (zumbi) (Treasurer)
• Jonatas L Nogueira (jesusalva) (Vice-President)
• Borden Rhodes (borden)

Board members partially present

• Milan Kupcevic (milan)

Board members absent with regrets

• Forrest Fleming (fsf)

Board members absent

• none

Registered guests present

• Célestin Matte (Perdu), contractor
• Gordian Edenhofer (gordian), board candidate
• William Pine (WildX), Manasource liaison

These are the minutes for the July 13th, 2026 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's report

The July meeting of SPI is its Annual General Meeting. Thank you to Martin
Michlmayr for compiling our Annual Report.

Martin, Héctor and I have been working with our auditor to get our 2025
financial statements audited. We are also working with the auditing firm on
filing our New York State and Federal annual filings. We have received a 6
month extension for the time to file and are confident the filings will be
completed by the November 15, 2026 deadline.

Thank you for all of our officers and directors who have served SPI for the
past several years. Best wishes to those officers and directors who are leaving
the SPI board and welcome to all new and continuing directors.

Vice President's report

This is the Annual General Meeting for SPI. SPI was incorporated in June 1997,
so this marks the 29th anniversary of SPI. I want to thanks everyone who worked
hard not only this year, but during these 29 years to keep SPI running and Free
and Libre Software a reality.

Treasurer's report

If you have any urgency, please reach out.

Thanks very much for the continuous work of the treasurer team, including
president, vice-president and contractors.

There has been some delay with payments due to cash flow issues. Other
operations as usual.

Secretary's report

Nominations are still open until the end of tomorrow for one available seat on
SPI's board of directors (23:59 UTC on Tuesday, 2026-07-14). Please E-mail
secretary@spi-inc.org if you wish to nominate yourself before the deadline. An
election of confirmed candidates commences the following day.

The 2025 Annual Report has been announced to the spi-announce mailing list, for
all those interested in reviewing what we've accomplished last year.

A draft 5-day agenda for the November board meeting in Lisbon, Portugal is
currently being assembled, which I will post to SPI's web site once we have
exact dates chosen. In the meantime, please notify the secretary with any
proposed additions. A deadline for final agenda edits has yet to be set.

Vote on Minutes for Previous Meetings

Vote on Meeting minutes for Monday, 8 June, 2026

Board meeting, June 8th, 2026

Vote passed with 6 yes, 1 abstain, 0 no, 0 absent.

Items up for discussion

Vote on Hold the Lisbon meeting the week of 2026-11-16

Vote passed with 4 yes, 2 abstain, 1 no, 0 absent.

Vote on Extend the Process Development contract

Vote passed with 6 yes, 1 abstain, 0 no, 0 absent.

Reject postal mail with invalid addressee

Board members decided to consult with counsel in order to determine whether it makes legal sense to instruct our commercial mail receiving agency to refuse delivery of postal mail to our address in another party's name without typical "care of" indication, and if not then whether we would need to file "doing business as" paperwork in order to list any model A associated projects in USPS form 1583.

Excessive requests for board input

It was briefly discussed that questions or decisions which don't require input from directors be considered carefully before posing them to all of SPI's directors, i.e. sending to the board E-mail alias. The directors are already quite busy with necessary tasks, so liaisons and contractors are encouraged to exercise agency when possible in order to not add unnecessarily to this workload.

Discussions from SPI Membership

Gordian Edenhofer, a contributing member and candidate in the 2026 board election, gave a brief introduction.

Other business

• none

Adjournment

The meeting was adjourned until Monday August 10th, 2026 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership