Meeting agenda for Monday 9th December, 2019

This is the proposed agenda for the SPI board meeting of Monday, December 9th, 2019, to be held at 20:00 UTC in #spi on

  1. Opening
  2. Roll Call
  3. President's report (Michael Schultheiss)
  4. Treasurer's report (Martin Zobel-Helas)
  5. Secretary's report (Tim Potter)
  6. Outstanding minutes
    1. Monday, 11th November 2019
  7. Items up for discussion
    1. Resolution Rescind Board Advisors
  8. Any other business
  9. Next board meeting: January 13th, 2020, 20:00 UTC

President's report

We had a successful treasury team sprint November 20-21, 2019 in NYC
followed by a productive board meeting November 22-23, 2019, also in
NYC. The treasury team was able to process the vast majority of the
outgoing payment backlog and the board is planning weekly meetings to
help stay on top of ticket backlog (both treasury and general board

The board received the final audit report for 2018 from our accounting
firm and posted it on the treasurer section of the website. Our 990
(Federal return) and CHAR500 (New York State return) were also filed by
the deadline. We have reached out to the accounting firm to discuss the
feasibility of starting the 2019 audit earlier in the year.

The SPI board is extremely thankful for the work Martin Michlmayr has
done working with the auditor and streamlining our bookkeeping. SPI has
renewed his contract through the end of 2020.

Treasurer's report

We had a successful treasury team sprint during the face-to-face meeting
in New York. We are down to 2 outstanding approved reimbursements.

During the face-to-face meeting we had a conference call with
Martin Michlmayr, where board decided to extend the contract with Martin
for one more year.

Martin explained what needs to happen to move to accrual accounting for
2020 as well as his plans to move to the software beancount, which will
give us better reporting.

We started opening a new bank account with Merrill Lynch for a Money
Market account and certificates of deposits to get better interest

Financial reports are available up to end of October 2019 for

Secretary's report

We had a successful face-to-face meeting in New York City in
November preceded by a bookkeeping sprint. Thank you to everyone who
attended. The minutes for this meeting are still in progress and
should be completed before the next meeting.

A note about Resolution to rescind Board Advisors
has been posted to the spi-general list to solicit feedback from the