Board meeting, December 15th, 2020

Board members present

  • Michael Schultheiss (schultmc) (President)
  • Stephen Frost (Snow-Man) (Vice-President)
  • Tim Potter (tpot) (Secretary)
  • Joe Conway (jconway)
  • Forrest Fleming (fsf)
  • Héctor Orón Martínez (zumbi)

Board members partially present

  • None

Board members absent with regrets

  • Chris Lamb (lamby)

Board members absent

  • Martin Zobel-Helas (zobel) (Treasurer)
  • Luca Filipozzi (luca)

Registered guests present

  • Jonatas Nogueira (jesusalva), The Mana World
  • Tom Henderson (tomh_), ns-3

These are the minutes for the December 14th, 2020 SPI Board Meeting, held at 20:00 UTC in #spi on LOG.

President's Report

Continued thanks to SPI Vice President, Stephen Frost, for handling
contracting with SPI's contractors. Stephen continues to do a
fantastic job working with our contractors and legal counsel.

The paperwork for Merrill Lynch has been submitted, approved and
processed.  We are working on finalizing online access.

Frost gives apologies for recent email troubles but thanks to
Schultheiss and our IT contractor, these should be resolved now.

We will be working to build a new RT system next.

The membership system should be fully operational now. Any questions
or issues with the new system, please let us know.

We are continuing to work with our existing counsel on the privacy
policy, I'll be following up today to ask about that.  I provided a
response to a questionnaire previously.

We have been introduced to a trademark counsel thanks to our current
counsel and will likely engage with the trademark counsel to be able
to ask questions and potentially have trademarks handled as a matter
of course.

This is an action that the board generally agreed upon via email, but
I'll be providing specifics to the board once I have them.

Treasurer's report

Report presented by Michael Schultheiss on behalf of Martin Zobel-Helas.

SPI's CHAR500 (New York State) filing has been submitted and accepted.
We are verifying with the CPA that SPI's 2019 Form 990 (Federal tax
return) has been submitted.

The SPI treasury team is continuing to process requests and is
striving for more timely ticket handling. The backlog is being
processed but if there are any board members who would like to assist
with treasury tasks, additional help is always welcome.

As of this afternoon there's a single ticket in the treasurer-ap queue

Secretary's report

I have been working on configuring our Gandi account to accept
incoming domain transfers.  X.Org and are the first
ones on the starting block.

Subsequent projects should be much faster and smoother after the first
one or two so I think this is looking good.

Items up for Discussion

No items were discussed.

Any other business

Jonatas Nogueira mentioned problems with the membership website which Stephen Frost volunteered to assist with troubleshooting.


The meeting was adjourned until Monday January 11th 2021 at 20:00 UTC in #spi on

Appendix A: Current Board Membership

Last electedNameRole
July 2018Michael SchultheissPresident
July 2018Stephen FrostVice President
July 2019Martin Zobel-HelasTreasurer
July 2020Timothy PotterSecretary
July 2020Joe Conway
July 2018Luca Filipozzi
July 2019Forrest Fleming
July 2019Chris Lamb
July 2019Héctor Orón Martínez